2023 Oregon Dental Conference
Code of Conduct
Policies & Procedures

The Oregon Dental Conference® follows the rules and regulations of the state of Oregon and city of Portland. In accordance with Oregon state and Portland city guidelines, proof of COVID-19 vaccination and face coverings are no longer required to enter the Oregon
Convention Center.

The ODA asks that attendees take personal responsibility for their health and the wellbeing of others. If you are sick or have had a known exposure to COVID-19, we ask that you remain home for the safety of yourself and others.

Oregon Dental Association is an ADA CERP Recognized Provider. ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. The Oregon Dental Association designates this activity for a maximum of 18 continuing education credits Concerns or complaints about a CE provider may be directed to the provider or to ADA CERP at www.ada.org/cerp.

The formal continuing education courses of Oregon Dental Association are accepted by AGD for fellowship, mastership, and membership-maintenance credit. Approval does not imply acceptance by a state or provincial board of dentistry.

Childcare is not provided at the conference. Children under 16 are not allowed in meeting rooms but are welcome in the exhibit hall. All children must be registered to attend the Oregon Dental Conference®. Registration is complimentary for children under 18 and
must be completed onsite. Advance registration is not available. For the safety of all attendees, strollers are not permitted in the exhibit hall and meeting rooms.

The number of continuing education credits for each course is equal to the number of hours for that course. No partial credit will be awarded. CE completion codes will be given orally at the conclusion of each course and will not be available at any other time. It is the
participant’s responsibility to verify the requirements of their state/provincial licensing board(s) and to self report any CE credits earned. Full day courses have two completion codes. ODAA courses are approved for Dental Assisting National Board (DANB) continuing education credits. Complimentary student registrations are for all dental students (hygiene students, assisting students, lab tech students, dental students, predental students, graduate students, and residents). Complimentary CE is given to all students who will be graduating between years 2023–2026. Faculty members must register in a paid category.

The Oregon Dental Conference®, its sponsors, and the Oregon Dental Association make every effort to present high-caliber speakers in their respective areas of interest. The presentations of the speakers in no way imply endorsement of any product, technique, or service. The Oregon Dental Conference® and the Oregon Dental Association specifically disclaim responsibility for any material presented. Programs may be subject to change
due to circumstances beyond our control.

All course handouts will be available on the ODC registration platform and through the ODC Mobile App starting on March 30, 2023. Please note, handouts are supplied at the discretion of the speaker. Not every ODC course will have a handout available. Handouts will not be printed for distribution onsite.

All full conference attendees must select their courses during the registration process to ensure there is adequate seating. Room assignments will be based on preregistration numbers. Due to fire code regulations, once a course is full, attendees will not be allowed to sit on the floor or bring chairs from another room. For workshops and courses with limited seating, there will be a 5-minute grace period before your seat is released to
a waitlisted attendee. Please set all electronic devices to ‘silent’ during courses.

An emergency medical team is onsite at the Oregon Convention Center during all conference hours. To summon emergency aid, pick up any house phone and dial the operator.

Non-dental guests are non-dental attendees (family, friend, etc.) sponsored by a dentist who is registered for the 2023 Oregon Dental Conference®. Dentists must verify that guests are not dentists, student dentists, or other dental staff. If it is determined that a guest is a dentist, the dentist agrees to reimburse the Oregon Dental Association for the appropriate registration fee. Non-dental guests must register for the full conference.

No attendee shall solicit or distribute business materials at the Oregon Dental Conference® in any designated Oregon Dental Conference® meeting space at the Oregon Convention Center, except for registered exhibitors operating within their designated booth space in the exhibit hall. Violation of this policy will result in expulsion from the conference. Refunds will not be provided if this policy is violated.

The Oregon Dental Association reserves the right to use any photograph/video taken at 2023 Oregon Dental Conference® events without the expressed written permission of those included within the photograph/video. The ODA may use the photograph/video in publications or other media material produced including but not limited to: brochures, invitations, postcards, websites, etc. As a conference participant you release the ODA, its officers and employees and all persons involved, from any liability connected with the taking, recording and publicizing photos and videos. You also waive your right to financial claim of payments and royalties in connection with these photos and videos.

The OCC provides two Mamava nursing suites for visitors. These private and secure suites are located near the A and E Meeting Rooms on Level 1. They are ADA-compatible with a comfortable seating area and are equipped with standard AC power outlets and USB charger ports. All Mamava suites come with a Bluetooth SmartLock that syncs with Mamava’s mobile app. Download the app at mamava.com/mobile-app. Nursing mothers may also use a designated privacy room. There will also be a privacy room available for those who may need to take a moment to themselves for prayer, meditation, or work. Please visit the registration desk onsite in Pre-Function A for room access.

Recording of any type (video, audio, live streaming) is strictly prohibited within Oregon Dental Conference® continuing education sessions. Violation of this policy will result in expulsion from the conference. Refunds will not be provided if this policy is violated.

All refund, transfer, and cancellation requests must be submitted to the ODA via email to odc@oregondental.org received by March 30, 2023. A $25 handling fee will be
charged for all tuition refunds. Registration transfers will be accepted for the same year without penalty. Workshop and additional course fees are nonrefundable. Refund requests will not be granted for any reason after 11:59 pm on March 30, 2023.

There will be no physical registration materials mailed to attendees for the conference. All badges will be printed onsite. Each attendee will receive an email containing a QR code one (1) week prior to the conference for easy badge printing onsite. Badge printing will be available in Pre-Function A during registration hours. Confirmation of registration will be emailed to the email address used when registering for the 2023 Oregon Dental
Conference®.

If you need special assistance, please indicate your needs when registering for the conference or contact the ODA at 503.218.2010 or odc@oregondental.org. The Oregon Convention Center complies with the accessibility requirements of the Americans with Disabilities Act.

All 2023 Oregon Dental Conference® events will be in the Pacific Time (PT) time zone unless otherwise noted.