Randall Dean, MBA

 Randall Dean, MBA

Randall Dean, MBA

Saturday, April 10, 2010
 
1. 8 am – 11 am
Recommended for: Entire Dental Team
 
2. 1:30 pm– 4:30 pm
Recommended for: Entire Dental Team
 
ODA Courses
3 CE Units each
 
 

 

1. Taming the E-mail & Info Overload Beast:  Key Strategies for Better Managing Your E-mail and Office Overload

Every day, managers and professionals are getting buried under a continuing stream of both useful and useless e-mail and information. Without a system for getting “control of these beasts”, professionals spend much of their work (and personal) time spinning wheels and feeling highly unsatisfied.

 
If you would like to get control of your e-mail and office clutter “beasts”, attend this program. Learn how to tame your e-mail account, with proven strategies for keeping your inbox and desk under control by building and administering a personal "e-mail/office infrastructure". Reduce the mess by having “natural” places for your e-mail, papers, documents, and files to go. Learn how to get rid of “quick little” e-mails once and for all, as well as how to mitigate or even eliminate junk and spam. Finally feel on top of e-mail and related activities, rather than feeling it is on top of you.
 
At the conclusion of this course, attendees will be able to:
  • Understand the nature of e-mail and information/office overload in today’s workplace
  • Enact strategies for reducing or eliminating e-mail and office clutter, for higher efficiency
  • Learn techniques for converting e-mails into their related tasks, calendar events, and contact records for greater prioritization and time savings
  • Limit the distracting, interruptive nature of e-mail and related communications, leading to greater focus
  • Identify situations where e-mail may not be the best communications solution, with recommendations for better methods
  • Integrate specific techniques for better managing professional, personal, and e-commerce related e-mails
  • Communicate with greater clarity on sent messages, including smarter strategies for CCs, forwards, and “FYIs”
  • Greatly reduce the receipt and risk of junk and spam messages
  •  Manage information/paper clutter at your workstation for greater prioritization (including more “effective procrastination”)
  • Understand the need for “proximity” when managing information at your workstation
  • Develop a personal information/workstation “infrastructure” for long-term prioritization, productivity, and performance
2. Finding an Extra Hour Every Day:  Time Management Strategies for Busy Professionals
 
In this extended version of Randy Dean’s popular program on “finding an extra hour of productivity” every day, Randy goes deeper into many of the most common areas of productivity loss (and possible gain!) afflicting many busy professionals today: managing multiple projects, maintaining “traction” when dealing with tasks and interruptions, getting more from time spent in meetings, clearing the clutter in your mind for better focus and attention, keeping staff on task, tracking “who owes you what” and getting that information on time, and better managing your calendar and contacts for better time and relationship management. His goal is to help stressed out performers learn several new and immediately useful strategies for finding a few minutes on tasks, activities, and actions you are already doing, leading to at least an extra hour of productivity every day.
 
At the conclusion of this course, attendees will be able to:
  • Have a basic understanding of key time management principles, including balancing projects, work, & life
  • Learn specific strategies on how to better handle interruptions and more diplomatically say “No” to off-task requests
  • Fully integrate your productivity software, planner or Personal Digital Assistant (PDA) into your time and office management system, and getting the most functionality out of these tools.
  • Set up your To Do list for prioritized project/client action as well as a tool to assist with “effective” procrastination
  • Strategically manage your calendar to increase personal and professional effectiveness both short and long-term
  • Use creative methods to make interpersonal communications more efficient and effective
  • Plan and execute strategies for making meetings more productive, effective, and a good use of everyone’s time
  • Effectively manage multiple complex projects at the same time and keeping the most important tasks moving forward, including more effective delegation and managing staff resources better
  • Set up “reminder” systems that prompt you to take appropriate actions at the right times, as well as follow up with those people that owe you information, reports, deliverables, etc.
  • Use strategies for getting the most out of “down time”
 
Mr. Randy Dean the "Totally Obsessed" time management/e-mail guy, is a professional speaker and expert on time & e-mail management, effective organization, and the related use of technology. For 19 years, Randy has been leading popular programs and presentations for corporate, academic, conference, and association audiences. Obsessed with personal productivity and the effective use of time, he left a successful high-level marketing and management career to become a leading speaker and trainer. He is also the author of the recent Amazon e-mail bestseller, Taming the E-mail Beast: 45 Key Strategies for Better Managing Your E-mail Overload.