Randall Dean, MBA
Randall Dean, MBA
Every day, managers and professionals are getting buried under a continuing stream of both useful and useless e-mail and information. Without a system for getting “control of these beasts”, professionals spend much of their work (and personal) time spinning wheels and feeling highly unsatisfied.
- Understand the nature of e-mail and information/office overload in today’s workplace
- Enact strategies for reducing or eliminating e-mail and office clutter, for higher efficiency
- Learn techniques for converting e-mails into their related tasks, calendar events, and contact records for greater prioritization and time savings
- Limit the distracting, interruptive nature of e-mail and related communications, leading to greater focus
- Identify situations where e-mail may not be the best communications solution, with recommendations for better methods
- Integrate specific techniques for better managing professional, personal, and e-commerce related e-mails
- Communicate with greater clarity on sent messages, including smarter strategies for CCs, forwards, and “FYIs”
- Greatly reduce the receipt and risk of junk and spam messages
- Manage information/paper clutter at your workstation for greater prioritization (including more “effective procrastination”)
- Understand the need for “proximity” when managing information at your workstation
- Develop a personal information/workstation “infrastructure” for long-term prioritization, productivity, and performance
- Have a basic understanding of key time management principles, including balancing projects, work, & life
- Learn specific strategies on how to better handle interruptions and more diplomatically say “No” to off-task requests
- Fully integrate your productivity software, planner or Personal Digital Assistant (PDA) into your time and office management system, and getting the most functionality out of these tools.
- Set up your To Do list for prioritized project/client action as well as a tool to assist with “effective” procrastination
Strategically manage your calendar to increase personal and professional effectiveness both short and long-term
Use creative methods to make interpersonal communications more efficient and effective
Plan and execute strategies for making meetings more productive, effective, and a good use of everyone’s time
Effectively manage multiple complex projects at the same time and keeping the most important tasks moving forward, including more effective delegation and managing staff resources better
Set up “reminder” systems that prompt you to take appropriate actions at the right times, as well as follow up with those people that owe you information, reports, deliverables, etc.
Use strategies for getting the most out of “down time”